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Total  visits
Enhancing Student Performance (ESP Protocol)
-Accreditation of Supplementary Education Organizations
Flowchart of Events
Expected byEvent Status Status Date
12/17/2004 YingHua officials review written information on the SEO accreditation process and confer with an MSCSS representative. Done Ongoing
12/17/2004 YingHua leadership discusses accreditation process. Done Ongoing
12/17/2004 Accreditation process presented to the YingHua staff. Through web site and general announcement 12/3/2004
12/17/2004 Copies of the self-study materials are obtained for the staff and YingHua Steering Committee. All available 12/19/2004
12/17/2004 Job descriptions are developed for the Steering Committee and the subcommittee chairs/co-chairs Done 12/14/2004
12/17/2004 YingHua sends a list of staff members to Middle States to participate in Enhancing Student Performance team visits to other SEOs. Deferred 12/8/2004
12/31/2004 Middle States Commission on Secondary Schools appoints chair of the Visiting Team. Dr. Susan Nicklas 12/1/2004
12/31/2004 MSCSS staff begins appointing team members, in cooperation with YingHua. Done 12/13/2004
12/31/2004 YingHua identifies and appoints Steering Committee members. Done 12/1/2004
12/31/2004 The Steering Committee determines whether student, staff, parent, and community surveys will be developed and administered. Not at this point since the annual parent survey has just been administered. 12/15/2004
12/31/2004 The Steering Committee establishes a comprehensive timeline for the entire self-study and planning process. Done 12/17/2004
12/31/2004 Ongoing communication and awareness activities begin. Done 12/3/2004
12/31/2004 The Steering Committee identifies and appoints subcommittees for Section 2 Organizational Profile and Section 3 Philosophy, Mission, Beliefs, and/or Objectives. Both subcommittees have been appointed. Started the reports. 12/17/2004
12/31/2004 Results of the Organizational Profile and Philosophy, Mission, Beliefs, and/or Objectives subcommittee work are shared and discussed with the educational community Consensus reached on the two reports? 3/31/2005
1/14/2005 Subcommittees for Section 4 Governance, Leadership, and Planning and Section 5 Organizational Design and Staff are appointed and begin their work. Both subcommittees have been appointed. Started the reports? 12/17/2004
1/28/2005 Results of the Governance, Leadership, and Planning and Organizational Design and Staff  subcommittee work are shared and discussed with the educational community. Consensus reached on the two reports? 3/31/2005
1/28/2005 YingHua confers with MSCSS staff to determine size and composition of the visiting team and number of days of the visit. YingHua determines desired date for the team visit. Date has been set for Sunday April 24, 2005. One-day visit with morning conference, afternoon school visit, and evening conference. 12/12/2004
1/28/2005 Subcommittees for Section 6 Educational Programs and Materials, Section 7 Assessment of Student Learning and Organizational Performance, and Section 8 Individual Curriculum/Program Area Review are appointed and begin their work. All three subcommittees have been appointed. Started the reports? 12/17/2004
1/28/2005 Results of the Educational Programs and Materials, Assessment of Student Learning and Organizational Performance and Chinese Curriculum/Program Area Review subcommittee work are shared and discussed with the educational community. Consensus reached on the three reports? 3/31/2005
2/25/2005 Subcommittees for Section 9 Student Programs and Services and Section 10 Resources are appointed and begin their work. Both subcommittees have been appointed. Started the reports? 2/1/2005
2/25/2005 Results of the Student Programs and Services and Resources subcommittee work are shared and discussed with the educational community. Consensus reached on the two reports? 3/31/2005
3/11/2005 Steering Committee conducts a session with the educational community to identify key priorities for improvement goals and action plans from the self-study process.   3/31/2005
3/11/2005 Subcommittee to develop Improvement Plans is appointed. Develop 1-3 goals with accompanying multi-year action plans aimed at achieving these goals? 3/31/2005
3/11/2005 Results of Improvement Plans subcommittee work are shared and discussed with the educational community. Consensus reached on the improvement plans? 4/10/2005
3/25/2005 Steering Committee compiles all finalized materials for the Self-Study and Planning Document to be distributed to each of the Visiting Team members and sent to MSCSS.   4/13/2005
3/25/2005 YingHua sends final Self-Study and Planning Document to all team members and to the Middle States office.   4/13/2005
4/24/2005 Team visit takes place. Chair gives an oral report at the end of the visit.   4/24/2005
5/31/2005 Team Chair sends a draft copy of the team report to YingHua to correct for "errors of fact." YingHua returns draft to the Chair within ten days. 5/20/2005
5/31/2005 Chair corrects errors of fact and sends draft final report to MSCSS office with an electronic version of the document.   7/15/2005
5/31/2005 MSCSS staff reviews the team report and sends a copy of the final report to YingHua. MSCSS analyzes the report and recommends accreditation action. 7/15/2005
5/31/2005 Team report is distributed to a wide audience of stakeholders in the educational community, as determined by YingHua.   7/15/2005
10/31/2005 MSCSS takes accreditation action. Acted upon during fall Commission meetings (usually in October).  
11/30/2005 YingHua is notified of accreditation decisions via an Official Notification of Accreditation (ONOA) letter that includes conditions of maintenance of accreditation.